If you’re an in-person or remote worker, effective communication is vital to your success. Meetings online can be difficult to organize, but following the tips in this article can help organize more effective meetings.

Engage attendees from the beginning. Begin the meeting by introducing an icebreaker. For instance invite people to share their best moments from the week or a fact they found funny. This sets a positive vibe and gives the attendees something to think about prior to diving into agenda items.

Set up a designated note-taker at the beginning of the meeting. It’s easy for participants to forget important points during a remote meeting and having a designated person to record the conversation will help prevent any the possibility of miscommunication. It’s important to encourage everyone to take notes so that they can go over the information later and apply it to their work.

In a virtual space it can be difficult to keep from interrupting or talking at the same time as a person. To avoid this make it easier for people to turn the tables by encouraging the use of “raise your hand” in your virtual meeting software.

Finish your meeting with clearly defined action items. This will ensure that your team is following through on the goals and decisions you make in your meetings. It’s also an excellent idea for meeting organizers to provide a comprehensive summary of the meeting outcomes and action items, usually within a few hours of the end of the meeting. This can be accomplished via sharing a document or sending an email via your meeting software.

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