A well-chosen solution for board portals has a myriad of benefits to organizations looking to improve the workflow of meetings and collaborate in a secure manner with features and improve governance. It is essential to carefully examine each feature and to not add unnecessary features that will increase the cost. It is also essential that your provider of a board portal has a track record of success and provides responsive customer service in the event of an issue. Asking potential vendors for feedback and references from customers who have successfully used their software in the past could prove useful.

Streamlined Meeting Process

Modern portals enable board members to access documents, agendas and meeting notices as well as digital board packs using their smartphones and tablets. In addition to providing online note-taking they allow direct communication between directors on specific topics and have all communications recorded within the portal. Minutes of meetings are automatically generated from these discussions, and it’s simple to add an electronic signature to any of your board’s documents.

Board members can easily add annotations to www.liveboardroom.com/whats-a-difference-vdr-to-other-types-of-solutions-such-as-data-encryption/ documents prior to meetings to better prepare for the discussion and to participate. Meetings can also be conducted in person, virtually or in an hybrid format. The ability to create board books from these meetings is essential as is the ability to have previous copies that are automatically updated when lines change. Finally, the option of conducting a debrief after the meeting enables leaders to determine what the best next steps are and document any decisions taken.