A well-organized board meeting is a vital element of good governance. It provides for thoughtful discussion and decision making which will help propel your organization forward. It is essential to hold an open and comprehensive discussion, no matter www.boardroomhub.info/tips-for-running-a-smooth-and-effective-board-meeting if the meeting involves discussing strategic goals, program successes and challenges or other important legal issues. Board meetings that are efficient and productive are well-planned and include timely distribution of material, an informative and comprehensive agenda, and clear communication of the procedure for making decisions.

1. Make sure that the agenda for the meeting is communicated to all participants prior to the meeting and is easily accessible.

It is impossible for a board to hold an effective board meeting if members are trying to find crucial materials while they are discussing the agenda or, even more important when the material is not made available prior to the meeting. This is easily avoidable by distributing the agenda and all necessary materials at least 3-4 days in advance of the meeting.

2. Begin the meeting at the right time.

It is important to start the board meeting in time. Board members will be more motivated if they arrive prepared. You can do this by making sure all relevant materials are included on the agenda and by restricting discussion topics to the most important for the meeting. It can also be beneficial to organize the meeting outside of the boardroom, for instance at a conference site or breakfast gatherings, which can provide a change of scenery and stimulate new ideas and conversations.